Industry
Office Digital Signage: Lobby, Meeting Rooms, and Workplace
What office signage costs per location, how room status and wayfinding screens work, which integrations matter, and how to cover several floors.
Office digital signage covers four core use cases per location: lobby visitor welcome and meeting room directories, hallway wayfinding for new employees and visitors, break-room employee communications, and meeting-room status displays. A typical office runs 4 to 12 screens at $400 to $4,000 in hardware plus $35 per month with flat-rate software, or $44 to $132 per month with per-screen pricing.
A facilities or workplace-experience manager can use lobby, hallway, meeting-room, and break-room screens to push visitor welcome content, building wayfinding, employee announcements, and weather and commute updates from one CMS, replacing the printed building directory and the manual whiteboard outside each conference room.
What is office digital signage?
Office digital signage is a network of screens placed in office lobbies, hallways, meeting rooms, and break areas to display visitor information, meeting room status, wayfinding, and employee communications. It is owned by Facilities or Workplace Experience teams. The category overlaps with lobby digital signage at the entrance, with corporate digital signage for enterprise brand programs, and with internal communications digital signage for employee engagement and deskless reach.
How much does office digital signage cost per location?
A 6-screen office (one lobby, two hallway, two break room, one meeting room directory) costs $1,800 to $3,600 in hardware (43″ to 55″ consumer or commercial TVs, plus media players, plus mounts) plus $35 per month with CastHub Pro, or $66 per month with Yodeck Premium. First-year cost: $2,220 to $4,392. See the digital signage pricing breakdown for category-wide cost ranges.
| Platform | 1-screen monthly | 10-screen monthly | Per-screen model |
|---|---|---|---|
| Yodeck Basic | $0 (free 1st screen) | $80 | Per screen |
| OptiSigns Standard | $9 (annual) | $90 | Per screen |
| ScreenCloud Core | $20 (annual) | $200 + VAT | Per screen |
| CastHub Pro | $35 (annual) | $35 | Flat rate |
| Office size | Screens | Hardware total | CastHub plan | Monthly software |
|---|---|---|---|---|
| Small office (under 50 employees) | 3-4 | $1,200-$2,400 | Pro | $35 |
| Mid-size office (50-200 employees) | 6-12 | $2,400-$8,000 | Pro | $35 |
| Large office (200+ employees) | 15-25 | $7,500-$25,000 | Enterprise | $95 |
How does meeting room status display work?
The booking data lives in Robin, EMS Software, Microsoft Outlook (Office 365) or Google Calendar. CastHub connects to none of them directly, so room status on CastHub is a status page the booking system publishes on a public link, shown as a web page slide on Pro or Enterprise, or a slide kept by hand. Typical layout: room name, current status (available, booked until X), next meeting time. See meeting room status displays for the options.
What integrations matter for office signage?
Visitor management (Envoy, Greetly, Proxyclick), meeting room booking (Robin, EMS, Office 365, Google Calendar), wayfinding (Mappedin, Concept3D), Slack/Teams for announcements, weather APIs, transit APIs (CTA, MTA, BART) for commute screens. CastHub connects to none of these directly. It shows what they publish on a public web page as a web page slide (Pro and Enterprise), and an alerting system can start a CastHub alert through the Emergency Alert API (Enterprise). See how digital signage works for the integration architecture.
| Category | Named platforms | Common use |
|---|---|---|
| Visitor management | Envoy, Greetly, Proxyclick | Lobby check-in workflow |
| Meeting room booking | Robin, EMS, Office 365, Google Calendar | Room status outside conference rooms |
| Wayfinding | Mappedin, Concept3D | Interactive lobby directory |
| Internal messaging | Slack, Teams | Announcement feed |
| Weather / transit | Weather.com APIs, transit APIs | Commute and weather strip |
What does an office wayfinding screen show?
Building map or floor plan with searchable interactive directory. Touch-screen kiosks at the lobby for visitors. Static screens at floor entrances showing the floor map. Wayfinding platforms (Mappedin, Concept3D) handle the building data and the interactive kiosk; on CastHub, a floor map or directory runs as a slide. Update floor plans when offices reconfigure. The same building-data pattern applies to lobby visitor screens for visitor-specific journey guidance.
How do you handle screens across multiple office floors?
Each floor’s screens display floor-specific wayfinding plus building-level announcements. Centralized CMS, role-based access. Floor-level admin updates floor-specific content; building admin pushes building-wide announcements. CastHub Enterprise covers up to 25 screens for $95 per month, and unlimited screens is a $79 per month add-on on top of Enterprise, $174 per month in total across multiple floors and offices. The same approach scales to multi-office digital signage rollouts at any location count.
What hardware does an office use for digital signage?
Lobby and meeting-room directories: 55″ to 65″ commercial displays for aesthetic quality ($800 to $1,800). Hallway and break-room: 43″ to 55″ consumer TVs at $300 to $500, or use a regular TV you already own. Media player: Amazon Signage Stick at $99. Mounts: $30 to $100. Touch-screen kiosks for wayfinding: $1,500 to $3,500. Most offices mix commercial and consumer hardware based on placement visibility.